For many businesses, whether it’s manufacturing companies, e-commerce operations with warehouse teams, or office-based teams with irregular working hours, planning shifts is a daily challenge. Creating schedules manually in Excel spreadsheets or, even worse, on paper is time-consuming and prone to errors. It often leads to unnecessary complications, such as under- or overstaffed shifts, breaches of employment law, and dissatisfied employees.
So how do you move from chaos to clarity? The answer is simple. Use a modern system for shift planning.
Why Is Effective Shift Planning So Important?
Investing in a shift scheduling tool brings a wide range of benefits across the entire business.
1. Save Time and Reduce Admin
No more endless rewriting, manual hour tracking or complicated communication. GIRITON Attendance takes care of it all. You can easily plan both regular and irregular shifts, whether for employees or part-time staff.
You can use pre-defined shift types, such as morning, afternoon or night shifts. Alternatively, you can create your own shifts, including custom durations and overtime thresholds.
Do your shifts repeat? You can enable automatic publishing or set up recurring shifts for specific employees. If you prefer employees to sign up for shifts themselves, simply publish them, set a registration start date, and staff can enrol directly via the clock-in terminal, web browser or mobile app.
2. Optimise Costs
With proper shift planning, you always have the right number of people on duty. Not too many, not too few. This helps reduce unnecessary overtime and keeps payroll costs under control.
3. Stay Compliant with the Law
The system monitors legal requirements automatically. This includes shift lengths, rest breaks, minimum rest periods between shifts and weekly rest requirements. This helps protect your business from costly fines. You can also make use of balancing periods where relevant.
4. Boost Productivity
When shifts are planned logically and in line with the real needs of your operation, everything runs more smoothly. Employees can work more efficiently. Managers always have up-to-date data, and receive instant notifications about employee requests or changes. Staff are notified about shift confirmations or reminders, which helps avoid miscommunication and constant chasing.
5. Improve Employee Satisfaction
Clear schedules, fair shift distribution, and the option to consider availability and holiday requests make a big difference to team morale. This reduces staff turnover and builds a more positive work environment. With shift sign-ups, employees can choose times that suit them, making it easier to plan their work-life balance.
6. Communicate Better
Managers and staff have instant access to their shift schedules. Depending on their permissions, they can also view the schedules of others, which helps coordination and avoids misunderstandings. Notifications help streamline communication and prevent mistakes.
GIRITON - Smart Planning That Works for You
Shift planning is fully integrated with GIRITON Attendance. You pay nothing extra, and you get full oversight of both shifts and attendance. Planned shifts are directly connected to actual attendance. This makes it easy to compare planned hours with real hours worked, quickly resolve discrepancies, and export data to over 40 payroll systems with minimal effort.
Employees can view or manage their shifts via the clock-in terminal, web or mobile app. This allows for full flexibility and suits any type of business. As a bonus, you get shift planning that’s perfectly connected with attendance tracking and other HR tools.
Want to find out how GIRITON can support your business? Send us an email at info@giriton.com or call us on +420 728 543 275 to arrange a free demo.
