HR professionals specialize in talent acquisition, onboarding new employees, and taking care of existing staff. But in reality, much of their time is spent on paperwork and repetitive administrative tasks. A significant change is offered by the digitalization and automation of their tasks. The key? Modern attendance and HR systems.
Administrative tasks are unavoidable due to legal requirements. But who says HR professionals have to spend dozens of hours every month buried in paperwork? The digital age brings smart technologies that make life easier in every way - HR included. Hand over routine tasks to online systems - they'll take care of them in seconds, freeing up your hands for more important work.
Digital Transformation in HR Management
How Will It Make Your Life Easier?
Automatic Document Creation at the Snap of Your Fingers
Stop wasting hours manually processing attendance records or retyping old documents. With pre-prepared templates, you can create employment contracts or handover protocols in just a few seconds.
You can also fully customize everything – simply upload the template into the GIRITON system, and it will automatically fill in the necessary data for you. Whether it’s preparing payroll documents or tracking assets, everything is ready in seconds with zero errors.
Get Information from Employees in No Time
Collecting data from employees to fill in or update work documents can be time-consuming - from preparing documents, through printing, signing, and archiving. But with the GIRITON system, you simply select the data you need and send the employee an email prompting them to fill it out. The HR worker then uses a document template, selects the employee, and the data is automatically filled in. Similarly, you can request updates, like the odometer reading for fleet management, which is also integrated into the system.
Fast Electronic Document Signing
Another time-consuming task is tracking down employees or managers to sign documents, especially in medium to large companies. The GIRITON system automatically sends documents ready for electronic signature and ensures that everyone signs them. HR specialists can use electronic signing almost anywhere - with handover protocols, contract amendments, or non-disclosure agreements. Plus, the online versions of documents save money on printing or mailing costs.
Documents at Hand, Anywhere, Anytime
Cloud storage makes documents accessible with just a few clicks. Everything is neatly organized, and documents can be quickly found. Anyone with authorized access can reach the documents from anywhere, at any time. HR specialists and managers will have a perfect overview of employment contracts and mandatory documentation.
Online Document Archiving and Management
GIRITON handles the entire process from start to finish. Signed documents are stored in the cloud. For handover protocols, the manager can easily find them both under the employee's profile and the specific asset (such as a particular vehicle in the fleet management system).
Some documents need to be archived for a legally required period. Even smaller companies must have storage space for dozens of binders. And it's often HR specialists who spend long hours sorting, archiving, and disposing of these documents. Thanks to digital archiving, all documentation remains safely stored in the system, so you won’t have to worry about misplacing or losing important records.
Less Paperwork, More Time for People
The digitization of HR management and the shift to electronic documentation offer nearly only advantages. You just need to choose a reliable and user-friendly system for HR professionals to work with. Instead of making phone calls to employees, printing dozens of contracts, or creating new binders, HR specialists can focus on people, not paperwork.
Although digital transformation may seem like a complicated and long process, it’s actually the opposite. You’ll be surprised by how simple and intuitive it is to implement the GIRITON attendance and HR system. You can get started today – and if you integrate it with the attendance system, you’ll have a single platform for all your HR tasks. You’ll save even more time with attendance tracking and document preparation.
If you want to lighten the load for your overworked HR department, schedule a meeting with us. We’ll be happy to show you the additional benefits of the attendance or HR system. You can contact us at +420 728 543 275 or via email at info@giriton.com.
