Are you still tracking attendance in an Excel spreadsheet? And using it for shift planning too? Then you've probably already noticed that, despite your best efforts, mistakes are inevitable. You also know how much time the HR department spends on manual administration and processing attendance records. But there’s an easier way. The solution is a modern attendance system or HR system that significantly saves time - and as a result, money.
Say goodbye to paper sign-in sheets and Excel - show your boss how an attendance system can save your company time and unnecessary costs.
5 Key Benefits an Attendance System Can Bring to the Company
Reliable Employee Attendance Tracking
Your company can use punch clocks, a mobile app, a web platform, or a combination of these. The attendance system records and stores all data in the cloud. It’s simple, practical, and reduces the risk of errors.
Work Reports for Individual Projects
A feature that an Excel spreadsheet could never offer. The system calculates not only project costs but also adjusts employees’ hourly wages based on specific projects.
Fast Request Processing
Employees can submit requests for doctor visits or vacation on their own. They also have a clear overview of their remaining leave balance, eliminating the need to ask HR or their managers.
Shift Planning in a Few Seconds
With just a few clicks, managers can create a shift plan. Employees can immediately view their schedules, sign up for shifts, or swap them with colleagues. Shift registration and cancellations can also be set within specific time frames.
Meal Tickets and Bonuses Calculation
The system automatically prepares payroll data and calculates entitlements to bonuses. It also tracks hours worked at night, on weekends, during holidays, and overtime. Based on hours worked, it determines eligibility for meal tickets and vacation days.
The company can export payroll data as a .csv file or export it directly to more than 30 payroll systems.
The system saves accountants and HR specialists a lot of work, as they no longer need to handle these matters with employees in person or via email. They can then dedicate their time to more strategic activities.
Additional Savings with an HR System
Clear Asset Management
Your boss will have a perfect overview of company assets - who borrowed what, when, and for how long. Each item can have attached documents, such as photos, purchase date, or warranty expiration. A huge advantage is the automatic generation of handover protocols. Forget about manually rewriting documents, which increases the risk of errors. Creating a handover protocol will take just a few seconds.
Digital Document Signing
You can easily send a protocol or any document to an employee or your boss for electronic signature. No need to print anything, which saves time.
Create Your Own Modules
Practical features like asset tracking, handover protocols, or even an medical records can be customized to fit your needs. Or you can create entirely new modules using a simple drag-and-drop editor, where you can easily set up individual fields, cards, and attach documents.
Of course, the HR system offers even more functionality - it tracks training deadlines, remembers medical check-up dates, and sends reminders for upcoming ones. It also monitors company vehicles, ensuring you never miss a technical inspection date or an expiring highway vignette.
Bottom line? The company can save dozens of hours each month - whether for employees, accountants, the HR department, or managers. And that’s something that will definitely convince your boss.
And How Much Will It Cost?
Your boss will primarily be interested in the cost and the savings it can bring to the company. The price of modern systems is not high - GIRITON has a fixed monthly fee of 19 EUR, plus 1.5 EUR per month for each additional active user.
Unlike other systems, GIRITON only charges for active users - so you only pay for what you actually use. The Attendance and HR modules are billed separately, but if you use both, you only pay the fixed 19 EUR once.
If you have part-time or seasonal workers, who only work part of the year, you don’t pay for them in the months they are not active.
Reduce the Risk of Fines and Penalties
The system protects your company from the risk of fines imposed by labor inspectors or other authorities. Modern online systems are regularly updated to incorporate legislative changes, reducing the risk of human error both in terms of content and compliance. Did you know that improperly recorded working hours is a common reason for fines?
Try the System Today
Implementing the GIRITON system is neither complicated nor time-consuming. You can start using it the same day you register. We’ll be happy to assist you with setup and configuration. The system is simple and intuitive to use.
Your boss will surely appreciate the benefits that can help their company thrive even more. Schedule a demo of the Attendance System, HR system, or both. Or try them out for free for 14 days. Contact us at +420 728 543 275 or email us at info@giriton.com.
