Recording your employees' working hours is a legal requirement, whether you are a manufacturing company or not. Especially in organizations with more employees or shift work, relying on attendance books at the reception or shared Excel spreadsheets is no longer practical. Modern attendance systems not only record your employees' working hours safely and with minimal error risk, but they also offer a range of features that save you time and hassle. So, how should you choose an attendance system for manufacturing to avoid unnecessary mistakes and inconveniences?
Modern attendance systems do much more than just record working hours. With the wide range of features and options available, organizations can easily get lost or overlook important factors when choosing a system.
Consider How Your Operations Actually Work
The key question is how you want to record attendance, which is closely related to how your production operates. Manufacturing companies often opt for wall-mounted punch clocks, which can be placed near the main door, the locker room, or in each hall.
In manufacturing, companies often integrate attendance with door unlocking or turnstiles. The GIRITON attendance system also allows for easy access management to specific zones, ensuring that people don't go where they shouldn't. If you have multiple facilities and employees move among them, you will certainly appreciate the ability to record and report worked hours at each location.
Choose an Employee-Friendly System
Another important question is how user-friendly the system is. Because it's quite crucial that your employees can operate it easily.
Your employees will certainly appreciate the ability to manage attendance and other tasks not only on punch clocks but also through a mobile app or web page. They will be pleased if they can handle everything in a single system, from leave requests or doctor's appointments to shift exchanges. GIRITON attendance also allows for ordering lunch and viewing all leave balances, such as vacation, compensatory time off, or sick days.
Managers should lead by example in using the attendance system, and this will be easier if the system can simplify and streamline their tasks. A modern attendance system will immediately show who is present and who is absent. Managers can approve requests and schedule shifts with just a few clicks. The GIRITON attendance system also offers a shift exchange marketplace. In the system, both the manager and employees can view overtime, and the manager will be alerted if someone doesn't show up for a shift or if there aren't enough people at the workplace
Choose a System that Understands the Specifics of Manufacturing Companies
Manufacturing companies have unique needs, and it's important for the attendance system to accommodate these specifics. For example, manufacturers often need to account for the time between entering the building and the actual start of work. GIRITON attendance offers features like recording "presence at the workplace" upon entry and updating the status to "work" once employees leave the locker room. Alternatively, you can log "preparation for work," which automatically deducts a few minutes from the total worked time. Another option is to set arrival time limits, where any time before 8:00 AM isn't counted.
Manufacturing companies often have to manage overtime as well. GIRITON attendance simplifies this by calculating and tracking overtime for you. The system monitors when overtime is worked and whether it needs to be taken. It automatically accounts for all types of surcharges, such as those for holiday work, weekend shifts, or night shifts, and exports the final data to the payroll system. Additionally, it handles the calculation of various premium components, like performance bonuses. In combination with data from ERP systems, the system calculates specific bonus amounts and exports them directly to payroll software at the end of the month.
You can also connect the GIRITON attendance system to other company systems. Using REST API, it can be easily integrated to transfer, for instance, the number of performed operations, the list of current projects, or, conversely, transfer the current presence of employees at the workplace.
Modern Attendance is a Win
If you don't underestimate the choice of an attendance system, your investment will definitely pay off multiple times. You'll save time and hassle, minimize errors, and increase transparency. You can also integrate the GIRITON attendance system with our HR system to access even more features. From employee and asset management to fleet management, training, or medical check-up, to the injury book. Additionally, you can generate and electronically sign all contracts with just a few clicks. By digitizing your company’s processes, you’ll increase efficiency and save both time and money.
We'd be happy to introduce our systems to you and discuss how your organization can benefit from them. Contact us at +420 728 543 275 or via e-mail at info@giriton.com, or try the system for free right away.
